The Project Coordinator will act as a liaison between the Project Manager and various technical disciplines engaged on the project, be aware of all aspects of work scope, and generally support the PM with the overall management of projects. The Project Coordinator will provide supporting framework for Project Management Team through administrative processes and resource coordination in areas such as people, information, material and equipment in project environments.

RESPONSIBILITIES:

• Manage project correspondence and issue documents to the correct parties who need the information
• Assist the Project Manager in issuing and tracking meetings, RFI’s, shop drawings, purchase orders, change orders and subcontracts
• Project document control including the maintenance of filing systems as per company standards and processes
• Maintain database of field personnel, time sheets, packing slips and expenses
• Monitor work performance and efficiency of field staff, subcontractors, and suppliers to ensure project plans and schedules are followed effectively and within budget
• Inspect and report on project progress, equipment and materials to Project Management Team 
• Advise senior management of potential problems, work interferences or schedule difficulties while assisting in resolving these conflicts
• Assist in ensuring that projects are administered in compliance with company and industry standards
• Help to secure permits and book inspections when required
• Process project Site Instructions, issue them to trades, vendors and the site team. Interpret the instruction and assist with preparing any estimates/quotes for the Project Manager to review and submit
• Conduct site visits and prepare a progress report for the Project Manager to review for billing purposes
• Prepare documents for O&M Manuals when required
• Prepare LEED documentation if required 
• Update project and department logs 
• Attend project meetings as required 
• Provide project management backup as required